Estimate a monthly payroll software or outsourcing bill from headcount, an illustrative per-employee price band and fixed monthly fees.
Pick the type of solution, enter how many employees you pay in a typical month and any fixed monthly charges. The tool multiplies headcount by the low and high price per employee per month and adds the fixed amount.
What goes where. Per-employee lines go into the per-employee price: the payroll subscription, attendance or leave modules charged per head, and per-payslip fees. Charges that do not scale with headcount go into the fixed field: a platform or base fee, a minimum monthly billing amount, or a flat compliance pack. Count employees the way your vendor does: many bill on active employees processed in the month, including people who left mid-month and those paid only a full and final settlement.
Worked example (illustrative). 60 employees at ₹60–₹180 per employee per month = ₹3,600–₹10,800, plus a ₹2,000 base fee = ₹5,600–₹12,800 a month before 18% GST. Over a year that is about ₹67,200–₹1,53,600 before GST.
Limits. The ranges are illustrations, not vendor prices. They exclude one-time setup, migration, biometric devices and your own staff time; add those in the 3-year TCO guide. If a vendor quotes a minimum headcount, enter that number instead of your actual headcount. See cost per employee explained.
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