A best-fit method for choosing payroll and HR software, cost-per-employee and 3-year TCO sums, outsourcing versus software, payback and worked statutory examples.
Choosing payroll software gets easier once you stop asking which product is best and ask which type fits: how many people you pay, in how many states, how many are on daily wages, shifts or contract, who processes payroll today, and what you can spend over three years. These guides turn that into a repeatable method and real arithmetic.
Start with how to choose payroll and HR software: the best-fit method and checklist, which links to every guide in this section. You will find a cost-per-employee guide, a 3-year total cost of ownership example, a comparison of software against payroll outsourcing and in-house spreadsheets, a payback method for switching, worked examples for a factory with shift workers and a multi-state services firm, and worked gratuity, bonus and leave encashment sums.
Use the cost per employee estimator, the renewal uplift calculator, the switching payback calculator and the selection checklist with your own quotes. All figures in the examples are illustrative: replace them with written quotes and your own salary data before you decide.
Cost Examples, TCO and Selection Checklists
A seven-step best-fit method for choosing payroll and HR software in India, with weighted criteria, five test employees, cost comparison and a checklist.
Cost Examples, TCO and Selection Checklists
How payroll software should calculate gratuity (including fixed-term staff after one year), statutory bonus at ₹21,000 eligibility and leave encashment, with worked rupee examples.
Cost Examples, TCO and Selection Checklists
What payroll and HR software costs per employee per month in India by solution type and company size, with illustrative ranges, effective-rate sums and hidden lines.
Cost Examples, TCO and Selection Checklists
A worked example for a 110-worker Indian factory: shifts, biometric attendance, overtime at twice the rate, ESI, PF, contract labour checks and illustrative software costs.
Cost Examples, TCO and Selection Checklists
A worked example of payroll software for an Indian services firm with staff in four states: PT and LWF by location, TDS under both regimes, EPF and an illustrative cost comparison.
Cost Examples, TCO and Selection Checklists
Compare an outsourced payroll bureau, payroll software run in-house and spreadsheets with a CA on cost, control, risk and fit, with a 3-year illustrative sum for 40 employees.
Cost Examples, TCO and Selection Checklists
A line-by-line 3-year TCO for payroll and HR software in India, with growing headcount, renewal uplift, modules, one-time costs, staff time and GST, compared with outsourcing.
Cost Examples, TCO and Selection Checklists
How to calculate payback when moving from manual or outsourced payroll to software in India: one-time costs, net yearly saving, two worked examples and what not to count.
